Portable Toilet Rental Checklist
Save this checklist before your next portable toilet rental. Whether you're planning a wedding, coordinating a festival, or managing a construction site, working through these items ensures nothing falls through the cracks.
Before You Book
- Confirm event date or project duration
- Calculate expected attendance or crew size
- Determine if alcohol will be served (events)
- Identify ADA accessibility requirements
- Check venue or site restroom rental policies
- Confirm delivery access — driveways, gates, weight limits
- Note any power or water availability (for trailers)
- Set a rental budget
Choosing the Right Units
- Calculate quantity using PSAI or OSHA formulas
- Round up by 10-20% for buffer
- Decide on standard, deluxe flushing, ADA, or trailer
- Add handwashing stations at 1 per 4 restrooms
- Confirm at least 1 ADA unit for public events
- Consider trailer options for weddings 75+ guests
Getting Quotes
- Request written, itemized quotes
- Verify delivery, servicing, pickup are included
- Ask about fuel or environmental surcharges
- Confirm cancellation and rescheduling policies
- Check payment terms and deposit requirements
Delivery Preparation
- Provide detailed placement instructions or a site diagram
- Ensure firm, level ground at placement location
- Clear service truck access (8-12 feet clearance)
- Confirm site contact for delivery day
- Verify unit count and type before drivers leave
During the Rental
- Report any damage, vandalism, or spillage immediately
- Don't move or tip units yourself
- Confirm scheduled service visits are happening
- Request additional service if usage exceeds expectations
- Monitor unit condition daily on long-term rentals
End of Rental
- Confirm pickup date with your provider
- Ensure clear pickup access
- Verify final invoice matches quoted price
- Document any damage or issues at pickup
- Save receipts for tax or bookkeeping records
Frequently Asked Questions
What's the single most important item on this checklist?
Accurate unit count. Under-counting is the #1 cause of event and construction site sanitation problems. Round up rather than under-order.
How far in advance should I book?
Standard events: 2-4 weeks. Weddings with trailers: 8-12 weeks. Large festivals: 12-16 weeks. Construction rentals: 1-2 weeks (though our long-term customers book years in advance).
Can you help me size my rental if I'm not sure?
Absolutely. Give us event or project details and we'll calculate the recommended count and quote pricing on the spot.
What if I need to change my rental after booking?
Changes are usually possible up to 48-72 hours before delivery for events, and immediately for construction rentals. Call us with the update.
Should I keep a physical or digital record of the rental?
Both. Save quote emails, service reports, and invoices. Photograph placement at delivery and pickup for your records — especially on construction sites where compliance documentation matters.
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